Registration

Registration for the 2016 Nairobi Conference on Earth System Governance is open.

All participants – including speakers and co-organizers – need to register. Before starting your registration, please first read the information below and also please see the Frequently Asked Questions. Presenters of accepted papers need to register before 1 November in order to remain in the conference programme.

To start the registration, please click here.

Note: The registration uses the same online platform as the abstract submission and review processes. If you have submitted an abstract and / or reviewed abstracts for the conference, you will need to use the same login information that you used for that purpose.

The registration fee will offer participants:

  • Admission to all sessions of the conference
  • Three conference lunches
  • Several refreshment breaks throughout the conference
  • One conference dinner
  • Transportation between selected hotels in Westland (Jacaranda Hotel and others to be confirmed), the Kenya School of Government Hostels and the conference venue.

Fee structure

  EUR  
Early-bird regular 25 June – 31 July 280  
Early-bird reduced * 25 June – 31 July 190  
Early-bird co-hosts ** 25 June – 31 July 220  
Regular 1 August – 31 October 350  extended to 15 November
Reduced * 1 August – 31 October 260  extended to 15 November
Co-hosts ** 1 August – 31 October 280  extended to 15 November
Late registration regular 1 November – 6 December 380  
Late registration reduced * 1 November – 6 December 320  
Late registration co-hosts ** 1 November – 6 December 300  
On-site registration 7-9 December 380 Cash payment (EUR or KES) only

Note: The registration system will also show a fee category called “special”. Do not select this option unless explicitly invited to do so by the conference manager.

* Eligible for the reduced fee are students and participants from developing countries. Students (graduate and PhD) must supply by email (ipo@earthsystemgovernance.org) a document, such as student ID or letter of supervisor / university, stating that the student is currently enrolled at a college or university. The country of residence in a low, lower-middle, or upper-middle income economy according to World Bank classification 2016 is determining eligibility for the developing country rate.

** Eligible for the co-host fee are staff members of the co-hosting institutions of the conference, as well as the speakers of the semi-plenaries organized by the co-hosting institutions. Co-hosting institutions are the Copernicus Institute at Utrecht University, the German Development Institute, the Graduate School of Media and Governance at Keio University, the Lund University Centre for Sustainability Studies, the Institute for Sustainable Development and International Relations (IDDRI), the Stockholm Environment Institute (SEI), the GEM Initiative at Yale University.

In order to benefit from the reduced fees for early registrations you need to complete your registration and pay the registration fee before 1 August 2016. In case of cancellation of participation before 1 September 2016, we will refund the registration fee with a deduction of 25 EUR for banking and administrative costs. After 1 September 2016, the registration fee is non-refundable.

Conference Dinner

The conference dinner is included in the registration fee for all participants of the conference but needs to be selected as option in the registration form so that we know how many people will attend. If you would like to bring someone else along to the dinner, you can order an additional dinner ticket (40 EUR) during the registration process.

Dietary Requirements

The conferences lunches, and the conference dinner will include vegetarian as well as non-vegetarian options. We will try to accommodate other dietary requirements, which you can indicate in the registration form, but cannot guarantee so at this point in time.

Airport Transfers

While registering for the conference, you can also order a transfer by car or bus between Jomo Kenyatta International Airport to selected hotels in Westlands as well as the accommodation at the Kenya School of Government. Read more about transportation here, and about accommodation here.

This service is not included in the registration fee and will cost an additional 50 EUR.

Payment Options

Payment can be made during the last step of the registration process through PayPal or by credit card. It is also possible to pay by bank transfer by choosing the option “invoice” during the registration process. Unfortunately, we cannot accept cheques. On-site payment can be made in cash in Euro and Kenyan Shilling only.

Organizations registering multiple participants can request a single invoice by email (ipo@earthsystemgovernance.org).

Visa

If a letter of invitation for visa purposes is required, please send an email with your registration number, the ID number of your abstract (if applicable), as well as a scan of your passport photo page to ipo@earthsystemgovernance.org. Note that we only issue letters of invitation to participants who have completed the registration process and paid the registration fee. The latter requirement can be waived for authors of accepted abstracts. Information about visa requirements and process is available here.

Contact

For questions on the registration process and payment options, please contact the conference organizers at IPO@earthsystemgovernance.org. Note that due to the high volume of emails about the conference, we will not respond to questions by email to which the answers are included above or in the FAQ section on the website.